Registration
Schedule
- Abstract Submission: March 4, 2025, to May 29, 2025
- Result Notification: Mid-July, 2025
- Early Registration: August 1, 2025, to August 31, 2025
- Regular Registration: September 1, 2025, to October 31, 2025
- Late Registration: November 1, 2025, to December 5, 2025
- Online Participation: August 1, 2025, to December 5, 2025
- Deadline for VISA Support: September 30, 2025
- Deadline for Banquet Tickets, Vegan/Halal Bento Lunchboxes, and Childcare: October 31, 2025
Registration Fees
If the number of registrations exceeds our capacity, we may need to close registration earlier than expected. We encourage you to register as early as possible to secure your spot.
| Early Registration | Regular Registration | Late Registration | |
|---|---|---|---|
| Standard | 35,000 JPY | 40,000 JPY | 45,000 JPY |
| Students | 20,000 JPY | 25,000 JPY | 30,000 JPY |
| Online Participation (Standard) * | 15,000 JPY | ||
| Online Participation (Students) * |
5,000 JPY | ||
| Accompanying Persons (Age 18 and above) |
5,000 JPY | ||
* Note: online participation is in webinar format only. Online attendees cannot make presentations, ask questions, or provide comments.
- Welcome Reception (December 8, 2025, 18:00 – 20:00): Free of Charge
- Banquet Ticket (December 10, 2025, 18:00 – 20:00)
- Ages 12 and above: 10,000 JPY
- Ages 4 to 11: 5,000 JPY
- Ages 3 and under: Free of Charge
- Bento Lunchboxes for December 8 - 12, 2025 (Halal or Vegan only.): 2,000 JPY/box
- Childcare: Free of Charge
How to Register
Please register from the ONLINE CONF site.
ONLINE CONF site- STEP 1: Create Individual Account
- STEP 2: Abstract Submission
- STEP 3: Registration & Payment (August 1, 2025 - December 5th, 2025)
- If you are not submitting an abstract, please proceed to STEP 3 after completing STEP 1.
- Procedure Manual #1, Creating an Individual Account
- Procedure Manual #2, Abstract Submission
Method of Payment
Credit Card (VISA, MASTERCARD, AMEX, DINERS, and JCB) only.
Receipt and Participation Certificates
Receipts can be downloaded from the “Issue Receipt” menu once your payment is confirmed.
Participation certificates can be downloaded from the “Issue Certificates” menu starting on December 8th, 2025, depending on your first day of attendance.
Name Tags
Name tags are available for pick-up at the reception counter on-site.
Excursion and Hotel Reservation
Reservations and payments for excursions and hotel bookings can be made through JTB (Japan Travel Bureau Corp.) site. (URL to be announced at a later date)
Cancellation Policy
Cancellation requests must be submitted in writing via the contact form .
- Cancellation from August 1 to August 31, 2025: Full refund minus a processing fee.
- Cancellation from September 1 to September 30, 2025: 50% refund minus a processing fee.
- Cancellation after October 1, 2025: No refund will be issued.